Effective and last updated: September 3, 2026
This notice applies when you apply for a role with Eastfox Technologies LLC. It supplements our general Privacy Policy.
Information we collect
- Name, email address, optional phone number, and location information you provide.
- Role applied for, resume or resume link, employment history, education, skills, portfolio, and LinkedIn profile.
- Your messages, interview notes, assessment results, references, and communications with us.
- Information needed to assess work authorization or complete lawful pre-employment checks, if relevant and permitted.
Please do not include sensitive personal information that is not relevant to your application.
Why we use it
We use candidate information to receive and evaluate applications, communicate with candidates, arrange interviews and assessments, verify information where appropriate, make hiring decisions, maintain recruitment records, and meet legal obligations.
Depending on your location, we rely on steps requested before entering an employment relationship, legal obligations, consent where specifically requested, and our legitimate interest in recruiting and defending legal claims.
Who receives it
Access is limited to people involved in recruitment and authorized service providers. Candidate information must not be submitted to the general sales endpoint. If we use Google Workspace services to receive or store applications, Google processes that information under its applicable terms and safeguards.
Automated decisions
We do not make hiring decisions based solely on automated processing.
Retention
For unsuccessful applications, we generally retain recruitment information for up to 12 months after the role closes or our last communication, unless law requires a different period or you ask us to retain it for future roles. Information for hired candidates becomes part of the employee record and follows the applicable employment retention schedule.
Your choices and rights
Depending on your location, you may request access, correction, deletion, restriction, objection, or a portable copy of your information, and may withdraw consent where processing relies on consent. Withdrawing an application does not affect processing already lawfully completed.
Security and international processing
We use reasonable safeguards and limit access based on recruitment needs. Eastfox is based in the United States, and information may be processed in the United States or other locations used by our providers with applicable transfer safeguards.